Effective date: August 2025
Version 1.0
1. Introduction
This privacy policy sets out how HR Ethix handles any personal data you may share with us when using this website. We keep things simple, transparent, and ethical. Your privacy matters, and we only collect what we need to keep things running smoothly.
2. Who we are
HR Ethix is an independent website run by HR professional(s). The views and content on this site are entirely personal and those of the relevant author, and not affiliated with or endorsed by any employer or organisation unless otherwise stated.
3. What data we collect and why
We only collect personal data if you choose to provide it. That includes:
- Email contact: If you email us directly, we’ll receive your email address and the contents of your message
- Comment forms: If enabled, comments may collect your name and email address, along with your message
- Analytics: We use privacy-focused, anonymous analytics to understand basic site usage [e.g. visitor numbers, most viewed pages]. This data is aggregated and cannot identify individuals.
- Cookies: Only essential cookies are used for site function. If you see a banner, it’s to meet legal transparency standards, not because we’re tracking you.
We do not use advertising cookies, profiling, or cross-site tracking tools. This site does not have any advertising and any affiliate links are clearly noted.
4. How long we keep your data
We only retain personal data for as long as necessary to fulfil the purpose you provided it for:
- Emails: kept for 24 months post conclusion of any correspondence
- Comments: stored for the life of the post unless removed
- Analytics: aggregated and anonymous; no personal data is stored
Our lawful basis under UK GDPR is either legitimate interest [for basic contact and analytics] or consent [if you actively choose to comment or contact].
5. Third-party services
We use trusted third-party tools to manage the website:
- WPForms – for contact forms
- hCaptcha – to reduce spam
- CookieYes – to manage cookie preferences
- Hosting provider – to serve the site securely
- Anonymous analytics provider – for basic site insights
Some of these services may process limited technical data [e.g. IP address, browser type] to function correctly. Where relevant, their own privacy policies apply and you should visit their websites for more information. HR Ethix is not responsible for the actions or policies of third-party services.
6. Media and uploads
Images or files downloaded from this site may be freely used under our Creative Commons licence [see section eight].
If uploads are enabled in future, we recommend avoiding personal information or metadata [e.g. EXIF location data]. Uploads should be anonymous where possible.
7. Content from other sites
Some content on this site may include embedded material [e.g. YouTube videos, LinkedIn posts]. Embedded content behaves as if you visited the other site directly, and may set cookies or collect data according to their own policies. We do not control this and recommend reviewing their terms if you engage with embedded content.
8. Creative Commons and content use
Unless otherwise stated, all content on this site is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.
You are welcome to share or adapt our content for non-commercial purposes, as long as you provide clear attribution to HR Ethix and link back to the original source.
9. Your rights
Under the UK GDPR, you have the right to:
- Access any personal data we may hold about you
- Request correction or deletion of that data
- Withdraw your consent at any time [where applicable]
To exercise these rights, please get in touch via the contact page.
10. Security
We take reasonable steps to protect the integrity and confidentiality of any personal data you provide. The site is hosted by a secure provider with appropriate access controls.
11. Changes to this policy
We may update this policy from time to time. Any significant changes will be noted on this page with a revised effective date.
12. Contact
For any privacy-related questions or data requests, please use the contact page.